Budgets

Overview

This module lets you create various budgets which can be measured and charted against actuals.
Budgets can be linked to Entities, and a maximum of 12 periods (Months or Years) is allowed on one budget.
Budget parameters such as the type and period cannot be updated once Items are added to the Budget.
Budgets can only be deleted after all the items in the budget are deleted. Items can be deleted in batches.
Budgets can be copied to create a budget or a version.

The Budget Statuses are as follows:

Field	Description
Pending	Default status for new budgets. Allows editing. The budget appears on the list of budgets.
Active	The budget is currently in use. Editing is no longer allowed. The budget appears on the list of budgets.
Complete	The budget is no longer being used. Editing is no longer allowed. The budget appears only if the default status selection is changed.
Cancelled	Effectively a soft delete.

The following Budget Types are supported:

Field	Description
Sales by Rep	Add amounts per rep.
Sales by Customer	Add amounts per customer. The Rep linked to the customer appears in the grid view.
Sales by Items	Add amounts by Item Category.
Purchases by Supplier	Add amounts by supplier.
Purchases by Items	Add amounts by Item Category.
Accounting	Add amounts by account. The Financial Report name and Account Category appear in the grid view.

Click Add (button) and select a Rep, Customer, Item Category, Supplier or Account depending on the type of budget.
Click the dropdown arrow on the Add button for options to add all the available entries to the selected budget: Inactive Items are deleted, and new items are added.

Displays a graphical representation of budgets versus actuals. Both a budget and a budget item must be selected.

Note

The defaults are the values for new databases, new users and new Transaction Types. Your database may have different values.

Setting	Description	Default
Accounting > Purchases Accounts ID's (e.g. = 2, in (1,2,3))	Select the accounts for the actual purchase amounts.	Blank
Accounting > Sales Accounts ID's (e.g. = 2, in (1,2,3))	Select the accounts for the actual sale amounts.	Blank

Setting	Description	Default
Accounting > Budgets - Access Allowed	Options are None, View-only and Full Access. Full Access is required to edit or create Budgets.	None