Statement of Profit or Loss

Overview

The Statement of Profit or Loss displays all the accounts used to determine the profit (or loss) made during the selected periods. Multiple periods may be viewed and compared to each other, revenue or a budget.

Buttons Explained

Button	Description
View	Generates a Statement of Profit or Loss according to the selected filters.
Output	Outputs PDF documents which can be printed, previewed or emailed. Dates must appear next to the top-row buttons (select a date from the filters and click View (button)). If no dates appear, an error message says that the report cannot be generated. The available reports are: Financial Statements Statement of Financial Position Statement of Profit or Loss – 12 Periods Statement of Profit or Loss – 2 Periods Statement of Profit or Loss – 3 Periods Statement of Profit or Loss – 6 Periods Statement of Profit or Loss – Fin Year
Menu	Reset Data Filters: Resets any changes to the data filters. Column Auto Width: Automatically adjusts the columns to fit the data and screen. Hide decimal values: Toggles showing or hiding decimal values. Views Dashboard Statement of Profit or Loss Statement of Financial Position Trial Balance Layout & Grids Email Excel Export Grid Save Save (All Users) Restore Default (All Users)

Filters Explained

Filter	Description
Set	Options to select preset dates (e.g. Fin Year).
⬅➡	Adjusts the period forwards or backwards depending on the option chosen under Set.
Date	Customise the dates for which the report is generated.
Report	A dropdown list with custom-created Accounting Reports.
%	Select what to display: None: No percentage changes. Change: The percentage change from the period on the left to the period on the right or from the Budget. Revenue: The entry as a percentage of Revenue. Budget: Shows the amounts budgeted for the selected period. This option is only available if the date is set to Fin Year (Months) and a budget is selected.
Show all Accounts	A checkbox. If checked, all the accounts appear, including those with zero balances.

Fields Explained

Field	Description
Description	Name of the Account which is grouped by category.
Date Fields	A column for every option chosen when setting the data filters, including: Date: The ledger balance of the account as at that specific date. %: Positive changes are in green and negative changes are in red. The column shows one of these options based on the selected filter: The percentage change from the previous period or from the budget. The percentage of revenue. Budget: The amount budgeted for that period. Only available if the following filters are selected: Set: Fin Year (Months). Budget: A budget must be selected from the dropdown list. %: Budget.
Menu (...)	A context menu with the following options: Full Expand: Expands the tree view to show all the accounts. Full Collapse: Collapses the tree view to only show the main categories. Add Financial Statements Notes: Opens an interface allowing a note to be entered. The note can be viewed and edited from the Dashboard. View Detailed Ledger: Opens the selected account's detailed ledger.