Transfer Issue and Receive

Overview

In QuickEasy BOS Enterprise, transactions may be created to issue, receive and return inventory. Inventory can consist of raw materials or finished goods. Inventory can also be manufactured where the individual raw material items are received, and the finished goods are issued back to stock or to a customer.

When goods are issued internally from one department or area to the next, it is referred to as a Transfer. A transfer of materials can be issued and received. Issuing and receiving are typically the two sides of the same transaction (e.g. the factory issues the materials to the workshop. The workshop receives those materials from the factory).

The process of issuing inventory internally is named a Transfer Issue.
The process of receiving inventory internally is named a Transfer Receive.

Adding Items to Transactions:

To use items in inventory transactions they must be marked as inventory items by selecting Fixed or All Locations next to Inventory.
Not all items can be inventory items (e.g. services).
If Fixed Locations is selected for an item, locations must be added to the item's inventory tab.
When adding items to an inventory transaction, the From and To location fields must first be entered. Thereafter, item's available locations must match the transaction's available locations. Items that have fixed locations that are not stored in the From or To locations cannot be added and do not appear on the dropdown list of items to add.

List View: Transactions

Buttons Explained

Button	Description
View	Generates a list of Transfer transactions according to the selected filters. Clicking the button arrow opens a menu of Actions to create filters and set the default view: Add: Adds an additional function to the selected filter. Update: Updates the selected filter with the current selected filters. Delete: Deletes the filter. Set Default: Sets the default view. Lists the created filters for you to select one (e.g. pending, active).
New	Creates a new Transfer Issue or Receive Transaction.
Output	Generates an Output Template for you to sign and date. Only generates one receipt at a time.
Actions	Lets you change all the selected records: Batch Update: Updates are applied to all the selected records when the Update button is clicked. Batch Update options are: Status: Updates the Status with the new status selected from the dropdown list of available statuses. Reference: Updates the Reference with the reference type in the block. Category: Updates the transaction Category with the one selected from the dropdown list of available categories. Entity: Replaces the transaction's Entity with the one selected from the dropdown list of available entities. Copy to Transfer Receive: Creates a Transfer Receive from the Transfer Issue. (Transfer Issue only.)
Menu	Reset Data Filter: Resets the selected data filters. Views Transactions: Switches the view to Transaction View. Items: Switches the view to Items View. Summary: Switches the view to Summary View. Board: Switches the view to Board View. Set Default View: Sets the Default View for when users access Transfer Issue or Transfer Receive (they each have their own default). Export Email Excel: Email the list view by opening the default Email Template with the view attached in .xlsx format. Export Grid: Choose a save location to save the grid view in .xlsx format on the server. Layout & Grids

Filters Explained

Filter	Description
Set	Select a Date filter from the dropdown list (e.g. Fin Year, Today).
⬅ ➡	Adjusts the Date based on the selection under Set.
Date fields	Refine the Dates.
User	Specify all Users or select a specific User from the dropdown list of users.
Rep	Specify all Reps or select a specific Rep from the dropdown list of reps.
Category	Specify all Categories or select a specific Category from the dropdown list of categories.
Status	Checkboxes are available for the following statuses: Pending (when applicable) Complete Active Cancelled Checkmark = that Status is included in the report.
Outstanding	Transfer Issue only: A dropdown list with available transactions to select from. The options are: ITR: Transfer Received Transactions

Fields Explained

Field	Description
@ (Due Time)	The Time the transaction was/is due.
@ (Req Time)	The Time the transaction was/is required.
Acc No.	The Customer's Account Number if the transaction involved a customer.
Category	The Transaction Category.
Currency	The Transaction's Currency.
Date	The Date on which the transaction was created.
Deposit	The Deposit Amount due.
Deposit %	The Deposit Percentage due.
Due Date	The Date the transaction was/is due.
Entity	The Entity link to the transaction.
Field Chooser (*)	Add or remove columns.
From	The source document that was used to create the transaction (e.g. Transfer Issue).
ID	The system-generated number for the entry on the list.
Last (d)	Indicates the number of days the last update was made to the transaction.
Linked No./s	See the Transaction Setting > Show linked Trans No./s from (Select the Transaction) (default = blank). When a Transaction is selected, the linked Transaction Numbers (max 10) appear in the Transaction View. For example, you could use this setting to display linked Work Order numbers in a Transaction View.
Menu (...)	A submenu that can also be accessed by right-clicking the line. Open Transaction: Opens the transactions. Open Transaction Dashboard: Opens a Dashboard with a summary of all the related transactions and audits. Open Notes & Attachments: Opens any Notes and Attachments and lets you create Notes and Attachments. Summaries Linked Transactions: Displays a list of any linked transactions on the right. Outstanding: Displays a list of goods that are still outstanding on the right. Audits: Provides a detailed audit trail of changes made to the transaction. Emails: Changes to the email interface to show any emails related to the transaction. Transfer Issue only: Copy to Transfer Receive: Copies the transaction to a Transfer Receive.
Note	Notes entered in the header of the transaction.
Notes	Notes created and linked to a transaction.
Open (d)	Indicates how many days the transaction has been open.
Order No	The Order Number, if applicable.
Out CUR	The total outstanding value of the Transfer in the Foreign Currency.
Out ZAR	The total outstanding value of the Transfer in the Local Currency (where ZAR = Default local currency).
Paperclip (Attachments)	Indicates whether the transaction has any linked Attachments.
Reference	The Transaction's Reference.
Region	The customer's Region.
Req Date	The Date by which the customer required the goods. The Date is highlighted in red when the date passes.
SM No.	The Number of the Service Manager Ticket where applicable.
Status Note	Any Note entered on the Status Bar of the transaction.
Status	The Status of the transaction.
Terms	The Customer's Terms.
Total (exc)	The total amount of transaction Excluding VAT.
Total (inc)	The total amount of the transaction Including VAT.
Total CUR	The total transaction amount in the Transaction's Currency.
Total CUR (inc)	The total value of Transfer in Foreign Currency.
Trans No.	The system-generated number for the Transfer record.
Transfer from	The Location inventory was transferred from.
Transfer to	The Location to which inventory was transferred.
Updated by	The User who last updated the transaction.
Updated	The Date on which the transaction was last updated.
User	The User who created the transaction.
VAT	The VAT Amount of the transaction (often zero because a Transfer can be an internal stock transfer).

List View: Items

Buttons Explained

Button	Description
View	Generates a list of Transfers according to the selected filters. Clicking the button arrow opens a menu of Actions to create filters and set the default view: Add: Adds an additional function to the selected filter. Update: Updates the selected filter with the current selected filters. Delete: Deletes the filter. Set Default: Sets the default view. Lists the created filters for you to select one (e.g. Pending, Active).
New	Creates a new Transfer.
Output	Generates an Output Template for you to sign and date. Only generates one receipt at a time.
Actions	Lets you change all the selected records: Batch Update: Updates are applied to all the selected records when the Update button is clicked. Batch Update options are: Assign to: Updates the Assign To field to the user selected from the dropdown list. Credit: Updates the general ledger Account to Credit to the one selected from the dropdown list of accounts. Debit: Updates the general ledger Account to Debit to the one selected from the dropdown list of accounts. Department: Updates the Department to the one selected from the dropdown list of departments. Qty: Updates the Quantity to the quantity entered in the block. Status: Updates the Item Status with the new status selected from the dropdown list of available statuses. Unit Cost: Updates the Unit Cost with the cost entered in the block. Unit Price and /Qty: Updates the Unit Price with the price entered in the first block and replaces the Quantity included in that unit price with the amount entered in the second block. VAT: Updates the Default VAT Type to the type selected in the first block and changes the price to be Exclusive (Exc) or Inclusive (Inc) as selected in the second block. Start Date: Updates the Start Date and Time of the transaction to the new Date selected in the first block and Time selected in the second block. Due Date: Updates the Due Date and Time of the transaction to the new Date selected in the first block and Time selected in the second block.
Save	Saves any changes or refreshes / recalculates fields.
Menu	Reset Data Filter: Resets the selected data filters. Views Transactions: Switches the view to Transaction View. Items: Switches the view to Items View. Summary: Switches the view to Summary View. Board: Switches the view to Board View. Set Default View: Sets the Default View. Export Email Excel: Email the list view by opening the default Email Template with the view attached in .xlsx format. Export Grid: Choose a save location to save the grid view in .xlsx format on the server. Layout & Grids

Filters Explained

Filter	Description
Set	Select a Date filter from the dropdown list (e.g. Fin Year, Today).
⬅ ➡	Adjusts the Date based on the selection under Set.
Date fields	Refine the Dates.
User	Specify all Users or select a specific User from the dropdown list of users.
Rep	Specify all Reps or select a specific Rep from the dropdown list of reps.
Category	Specify all Categories or select a specific Category from the dropdown list of categories.
Status	Checkboxes are available for the following Transaction Statuses: Pending (when applicable) Complete Active Cancelled Checkmark = The Status is included in the report.
Outstanding	Transfer Issue only: A dropdown list with available transactions to select from. The options are: ITR: Transfer Receive Transactions

Fields Explained

Info

Fields marked in blue (✎) can be edited.

Field	Description
/Qty	The Quantity of the item that is included in the Unit Price.
/Unit	The Price for 1 Unit.
@ (Due Time Item)	The Time by when the goods should be transferred.
@ (Start Time)	The Start Time for the goods to be transferred.
Adj %	The Percentage by which the item's price was Adjusted.
Adjustment	The Amount by which the item's price was Adjusted.
Assign Item	The User the item is assigned to.
Assign Trans	The Item the transaction is assigned to.
Bin No	The Bin number in which the item is stored.
Category	The Transaction Category.
Check In	The item's Date and Time to Check In.
Check Out	The item's Date and Time to Check Out.
Code	The item's Code.
Cost Centre	The Cost Centre selected for the transaction.
Costing (Status)	The Status of the Costing that the item is linked to.
Credit	The Ledger account that is Credited.
Currency	The Transaction's Currency.
Debit	The Ledger Account that is Debited.
Department	The Department selected for the Transfer.
Description	The Item's Description.
Due Date (Item)	The Date by which the item should be transferred.
Due Date (Trans)	The Date by which all the goods should be transferred.
Entity	The Entity the transaction belongs to.
Expires	The Expiry Date of the goods (where applicable).
Field Chooser (*)	Add or remove columns.
From	The Number of the source document that was used to create the Transfer.
GM%	Automatically calculated. Shows the Gross Margin Percentage.
Group	The user-defined Group for the item. The field can be manually updated, or you can use Batch Updates.
Item	A sequential number for each item on the transaction.
Item Category	The Item's Category.
Item Reference	The Item's Reference.
Item Status	The Item Status of the individual item in the transaction.
Item Subcategory	The Item's Subcategory.
Item Type	The Type of Item involved in the transaction (e.g. Assembly, Material).
Location	The Location the goods are issued from (Transfer Issue) or transferred to (Transfer Receive).
Menu	A submenu (that can also be accessed by right-clicking the line item) allowing you to: View / Edit Note: Opens any Notes and lets you create notes for the items (separate from the Open Notes & Attachments function). Open Transaction: Opens the Transfer. Open Transaction Dashboard: Opens a Dashboard with a summary of all the related transactions and audits. Open Notes & Attachments: Opens any notes and attachments and lets you create Notes and Attachments. Summaries Item Summary: Displays a summary of the item's information and transactions on the right. Linked Transactions: Displays a list of any linked transactions on the right. Outstanding: Displays a list of goods that are still outstanding on the right. Audits: Provides a detailed audit trail of changes made to the transaction on the right. Emails: Changes to the email interface to show any emails related to the transaction. Transfer Issue only: Copy to Transfer Receive: Copies the Transfer Issue to a Transfer Receive.
Order No.	The customer's Order Number.
Out Amt CUR	The Outstanding amount in Foreign Currency.
Out Amt Local	The Outstanding amount in Local Currency.
Out Qty	The Outstanding Quantity.
Profit	The profit made on the transfer.
Progress	The percentage progress of the transfer.
Qty	The quantity of the item that was transferred.
Reference	The transaction's reference.
Region	The customer's region.
Resolve	The action that was taken (Receive or Issue).
Serial No.	The Serial Number of the item if the item is tracked by serial number.
Start Date	The Start Date for the goods to be transferred.
Subgroup	The user-defined Subgroup for the item. The field can be manually updated, or you can use Batch Updates.
Subtotal	The subtotal of the Transfer.
Supplier	The name of the Supplier involved in the transaction.
Terms	The customer's Terms.
TEXT1	A custom field as per the setting (where applicable).
TEXT2	A custom field as per the setting (where applicable).
TEXT3	A custom field as per the setting (where applicable).
Total (exc)	The VAT Exclusive total of Transfer.
Total (inc)	The VAT Inclusive total of Transfer.
Trans Category	The Transaction's Category.
Trans Date	The Date on which the transaction was created.
Trans No.	The system-generated number for the Transfer.
Trans Status	The Status of the transaction.
Type	An abbreviation indicating the Type of item (e.g. ITM for item or CTM for custom item) on the transaction.
Unit	A description of the Unit.
Unit Cost	The Unit Cost of Transfer.
Unit Price	The Unit Price of Transfer.
User	The name of the User who created the transaction.
VAT	The VAT component of Transfer (should be zero).
VAT In/Ex	Whether the price is VAT Inclusive (Inc) or Exclusive (Exc).
VAT Type	The default VAT Type for the entry (mostly No VAT).
Ver	The Version number of the transaction.

Summary - Transfer

Buttons Explained

Button	Description
Output	Email Excel: Email the list view by opening the default Email Template with the view attached in .xlsx format. Export Grid: Choose a save location to save the grid view in .xlsx format on the server. Print Chart: Opens an interface allowing you to customise the layout of the chart and print it to a PDF file or printer.
Menu	Views Transactions: Switches the view to Transaction View. Items: Switches the view to Items View. Summary: Switches the view to Summary View. Board: Switches the view to Board View. Set Default View: Sets the Default View. Date Grouping: Option to display the summary by: Date: Displays a total and column on the chart for every Day that has a transaction. Day of the Week: Displays a total and column on the chart for every Day of the Week (including weekends). Week of the Month: Displays a total and column on the chart for every Week of the Month (e.g. week 1 of March is added to week 1 of April and week 1 of May). Week of the Year: Displays a total and column on the chart for every Week of the selected Year (the data covers 52 weeks). Monthly: Displays a total and column on the chart for every calendar Month. Quarterly: Displays a total and column for every Quarter of the selected Year. Yearly: Displays a total and column for every calendar Year that has data. Save Grid Restore Grid

Button

Description

Output

Email Excel: Email the list view by opening the default Email Template with the view attached in .xlsx format.
Export Grid: Choose a save location to save the grid view in .xlsx format on the server.
Print Chart: Opens an interface allowing you to customise the layout of the chart and print it to a PDF file or printer.

Views
- Transactions: Switches the view to Transaction View.
- Items: Switches the view to Items View.
- Summary: Switches the view to Summary View.
- Board: Switches the view to Board View.
- Set Default View: Sets the Default View.
Date Grouping: Option to display the summary by:
- Date: Displays a total and column on the chart for every Day that has a transaction.
- Day of the Week: Displays a total and column on the chart for every Day of the Week (including weekends).
- Week of the Month: Displays a total and column on the chart for every Week of the Month (e.g. week 1 of March is added to week 1 of April and week 1 of May).
- Week of the Year: Displays a total and column on the chart for every Week of the selected Year (the data covers 52 weeks).
- Monthly: Displays a total and column on the chart for every calendar Month.
- Quarterly: Displays a total and column for every Quarter of the selected Year.
- Yearly: Displays a total and column for every calendar Year that has data.
Save Grid
Restore Grid

Filters Explained

Info

On the left is a list of headings. You can click the small filter icon on each heading to select specific items. The options are limited to the report (that is, only items involved in transactions will appear on the dropdown list).

There are headings and filters for:

Filter	Description
Cus/Sup Cat	Select specific Customer or Supplier Categories.
Cus/Sup	Select specific Customers or Suppliers.
Due Date	Select a specific Due Date.
Item Cat	Select specific Item Categories.
Item Code	Select specific Item Codes (the item list sorted by code).
Item Desc	Select specific Item Descriptions (the item list sorted by description).
Item Subcat	Select specific Item Subcategories.
Location	Select specific Locations.
Out Amt	Select specific Outstanding Amounts.
Qty	Select specific Transaction Quantities.
Status	Select specific Statuses.
Total	Select specific Totals. (Normally a column heading)
Trans Cat	Select specific Transaction Categories.
Trans Date	Select specific Transaction Dates based on the summary (e.g. if a report is drawn for weeks, the transaction dates are 1-52 representing the weeks.) (Normally a column heading)
Trans From	Select specific source transactions from a list of Sales and Work Order Numbers.

Fields Explained

Field	Description
Totals	Shows the totals as per the summary option chosen from Menu > Date Grouping.
Scrollbar	A scrollbar at the bottom gives access to the rest of the data.

Chart Explained

Element	Description
Columns	The chart displays a column for every period selected as per the summary options (Menu > Date Grouping).
Legend	A legend appears on the right.
Customize Chart	The chart can be customised by clicking Customize Chart (button).
Column Diagram	The chart can be changed by clicking Column Diagram and selecting a different chart. Not all chart choices will result in a meaningful display.

Transfer Issue Board

Info

The Transfer Board shows a summary of all active Transfers.

There is no View (button): the report is generated automatically. However, the choice of Status or Due Date can cause a report to appear or not.
If there are no active Transfers, nothing appears.

Buttons Explained

Button	Description
Menu	Views Transactions: Switches the view to Transaction View. Items: Switches the view to Items View. Summary: Switches the view to Summary View. Board: Switches the view to Board View. Set Default View: Sets the Default View. Board Status: Sorts the available records according to their Statuses. Due Date: Sorts the available records according to their Due Dates. Condensed View: Toggles showing only the headings. Checkmark (Enabled) = Only headings appear.

Button

Description

Views
- Transactions: Switches the view to Transaction View.
- Items: Switches the view to Items View.
- Summary: Switches the view to Summary View.
- Board: Switches the view to Board View.
- Set Default View: Sets the Default View.
Board
- Status: Sorts the available records according to their Statuses.
- Due Date: Sorts the available records according to their Due Dates.
- Condensed View: Toggles showing only the headings. Checkmark (Enabled) = Only headings appear.

Filters Explained

Filter	Description
All Due	Select All Due, Today, Tomorrow, This Week or This Month.
250	Adjust the column width by using the arrow keys or overtyping the number.
Columns	Select certain statuses.

Fields Explained

Info

A summary appears with the following information:

Field	Description
Line 1	Transfer Number / Transfer Reference.
Line 2	Due Date (line 2 is suppressed in condensed view).

Edit View

Buttons Explained

Button	Description
Find No.	Enter a Transfer Number to display that transaction on screen.
⬆ ⬇	You can use the arrow keys to navigate between Transfers.
Output	Generates an Output Template for you to sign and date. Only generates one receipt at a time.
Links	Displays a list of linked transactions or shows the current transaction number if there are no linked transactions. The dropdown menu on the button is truncated to the last 25 links. A More... option is located at the bottom of the list if it gets truncated. Clicking More... (button) opens the Links module in the side panel.
New	Creates a new Transfer.
Delete	Deletes the current Transfer if it has an Active Status.
Save	Saves any changes to the Transfer.
Actions	Lets you change the transaction: Batch Update: Updates are applied to all the selected line items when the Update button is clicked while the transaction has an Active Status. Batch Update options are: Status: Updates the item Status with the new status selected from the dropdown list of available statuses. Adj %: Adjusts the transaction amount by the percentage entered in the block provided or deletes the adjustment if Delete (button) is clicked. Qty: Updates the Quantity to the quantity entered in the block. VAT: Updates the default VAT Type to the type selected in the first block and changes the VAT to default to Exclusive (Exc) or Inclusive (Inc) as selected in the second block. Group: Updates or creates a Group as per the name entered in the block. Subgroup: Updates or creates a Subgroup as per the name entered in the block. Check In: Sets a Check In Date and Time. Check Out: Sets a Check Out Date and Time. Debit: Updates the general ledger Account to Debit to the one selected from the dropdown list of accounts. Credit: Updates the general ledger Account to Credit to the one selected from the dropdown list of accounts. Location: Updates the Location with the location selected from the dropdown list. Department: Updates the Department to the one selected from the dropdown list of departments. Unit Price: Updates the Unit Price with the price entered in the block. Start Date: Updates the Start Date and Time of the transaction to the new Date selected in the first block and Time selected in the second block. Due Date: Updates the Due Date and Time of the transaction to the new Date selected in the first block and Time selected in the second block. Add Attachment/Link: Add an Attachment to the transaction. Update Transaction Update Transaction from Setups: Updates the transaction with any changes made to the item's setup. Update all items from ITI xxx (Transfer Receive only; appears once a 'From' Transaction is set): Updates all the items from the Transfer Issue where xxx equals the Transfer Issue Number. Update items from ITI xxx (Transfer Receive only; appears once a 'From' Transaction is set): Updates only the items copied from the Transfer Issue where xxx equals the Transfer Issue Number. Update the 'From' Transaction: Changes the source transaction that was used to create the transaction. Link Transaction to an SM: Links the transaction to a Service Manager Ticket. Reset Transaction Flow: Starts a new transaction flow (that is, it removes the links to other transactions). Order Items by Group: The items are ordered by their groups. Items are ordered as follows: Group > Subgroup and the Description. Transfer Issue Only: Copy to Transfer Receive: Copies the Transfer Issue to a Transfer Receive.
Menu	Open Transaction Dashboard: Opens a Dashboard showing information about the transaction. Open Notes & Attachments: Opens any Notes and Attachments that were created for the transaction or lets you create notes and attachments. Enable Debit and Credit: Select the General Ledger Accounts to Debit and Credit. Show Item Notes: Toggles the display of any Notes created for the item. Show Item Specification: Toggles the display of any Specifications created for the item. Summaries Linked Transactions: Displays a list of any linked transactions on the right. Outstanding: Displays a list of goods that are still outstanding on the right. Audits: Provides a detailed audit trail of changes made to the transaction. Emails: Changes to the email interface to show any emails related to the transaction. Layout & Grids
Icon: Open Notes and Attachments	A shortcut to open or create any Notes and Attachments.
ℹ	Displays information about the Transfer.

Header Information

Buttons Explained

Button	Description
Add (Popup)	Displays a list of Items for you to select items from after View (button) is clicked. Only items that match the transaction's locations appear. This interface lets you add multiple items.
Items	Select an Item from a list of items. Only items that match the transaction's locations appear. This interface lets you add only one item at a time.
Add	Adds the Item to the transaction.
Custom	Specify a Custom Line Item (not all the fields are available to custom line items). Do not use this option for inventory transactions, because custom entries are not tracked.
View	Items: Returns to the transaction's normal display of items. Linked Transactions: Displays a list of linked transactions if there are any. Inventory: Displays the inventory (what is in stock, ordered or reserved) for the line items.

Fields Explained

Field	Description
Status Bar	A dropdown list of available Statuses for you to select one.
Status Bar Note	Enter any Status Note.
No.	A system-generated number for the Transfer.
Date	Set the Date for the Transfer.
Reference	Enter a Reference.
Note	Enter a Note.
Category	Select a Category for the transaction from a dropdown list of categories. (Field displays Search.)
Qty	Enter the Quantity.

Item Information: Columns

Info

Fields marked in blue (✎) can be edited.

Field	Description
/Qty	The Quantity included in the unit cost: field might be auto-filled but can be changed.
/Unit	Calculates the Total Cost Per Unit.
Adj %	Enter the percentage by which the item's price must be adjusted.
Adjustment	Enter the amount by which the item's price was adjusted.
Assign to	A dropdown list of users to assign the transaction to the selected User.
Bin No	Field for you to select a bin number from a dropdown list or to type a bin number.
Category	The transaction's Category.
Check In	A calendar and time popup to select a check-in date and time.
Check Out	A calendar and time popup to select a check-out date and time.
Code	The item's Code.
Cost Centre	A dropdown list of Cost Centres for you to select a Cost Centre.
Costing Status	The Status of the Costing of the item is linked to.
Credit	A dropdown list of Ledger Accounts for you to select the ledger Account to be Credited.
Debit	A dropdown list of Ledger Accounts for you to select the ledger Account to be Debited.
Department	A dropdown list from which you can select a department.
Description	The item's Description.
Due Date	A calendar for you to select a Due Date.
Due Time	Select the Time by which the goods should be issued or received.
Expires	Select an Expiry Date for the transaction.
Field Chooser (*)	Add or remove columns.
Fixed Cost	The item's Fixed Cost field which might be auto-filled but can be changed.
Fixed Price	The item's Fixed Price field which might be auto-filled but can be changed.
Fixed Qty	The Fixed Quantity included in the item: field might be auto-filled but can be changed.
From	The number and code of the source document.
GM%	Calculates the Gross Margin Percentage earned on the transaction.
Group	Enter a Group name.
ID.	The system-generated number for the transaction.
Item	A sequential number allocated to each Item on the transaction.
Image	Indicates if the item has an Image. Checkmark = Has image.
In Stock	Displays the quantity that is in stock.
Item Type	Auto-filled with the Item Type involved in the transaction (e.g. Assembly, Material).
Landing cost	Enter an amount for the Landing Cost.
Lead Days	Displays how many days it usually takes to receive the stock.
Location	A dropdown list of possible locations for you to select one.
Menu	A submenu (that can also be accessed by right-clicking the item) allowing you to: Open Item: Open the item's setup. View/Edit Variables: Opens a popup with more information about the item (only applicable to items with costings). View / Edit Note: Opens any notes and lets you create notes for the items (separate from the Open Notes & Attachments function). View / Edit Specification: Opens any specification and lets you edit or create a specification (separate from the Open Notes & Attachments function). View / Edit Batch Items: Applicable to items that are tracked in batches. Shows information about the batch. Copy Item: Copy the item to create another line item. Delete Item: Delete the line item. Open linked Item: Opens any linked item's setup pages in the Items module. Open Item Dashboard: Opens a dashboard showing information about the item's transactions. View Item Summary: Opens a summary on the right showing information about the item and a summary of the transactions. Move Up: Change the order of the line items (moves the line one entry up). Move Down: Change the order of the line items (moves the line one entry down).
Note	The item's Notes.
Out Amt	The Value of the Quantity that must be transferred.
Out Qty	The Quantity that must be transferred.
Profit	Calculates the Profit earned or lost (negative amounts) on the transaction.
Progress	Enter the Progress of issuing goods.
Qty	Enter the Quantity of stock that must be issued, received or returned. (Reminder if using Batch Tracking (Goods Issued): The Item Qty is set from the Batch Items that are added and therefore defaults to 0 when the transaction is created.)
Qty From	The Quantity at the original location (an indication of the expected Qty).
Reference	Enter a Reference.
Resolve	A dropdown list with the action that must be taken (Issue or Receive).
Serial No	The Serial Number of the item if the item is tracked by serial number.
SM No.	The linked Service Ticket number.
Specification	The item's Specification.
Start Date	A calendar for you to select a Start Date.
Start Time	Select the Start Time for the goods to be transferred.
Status	The Status of the individual item on the Transaction.
Subgroup	Enter a Subgroup name.
Supplier	A dropdown list of suppliers for you to select a Supplier account.
TK ID	The Timekeeping ID.
Total (exc)	Calculates the Total VAT Exclusive Amount in the Local Currency.
Total (inc)	Calculates the Total VAT Inclusive Amount in the Local Currency.
Total CUR	Calculates the Total Amount in the Transaction's Currency.
Total CUR (inc)	Calculates the Total VAT Inclusive Amount in the Customer's Currency.
Tracking	The Tracking method that was selected for the item (e.g. Batches, Yield).
Type	An abbreviation indicating the Type of item (e.g. ITM for item or CTM for custom item).
Unit	A dropdown list of available units for the item for you to select a Unit.
Unit Cost	The item's Unit Cost field which might be auto-filled but can be changed.
Unit Price	The item's Unit Price field which might be auto-filled but can be changed.
VAT	The amount of VAT on the transaction.
VAT	Whether the price is VAT Inclusive (Inc) or Exclusive (Exc).
VAT %	The Percentage of VAT included in the transaction.
VAT Type	The VAT Type applicable to the transaction.

Transfer Issue and Receive

Overview#

List View: Transactions#

Buttons Explained#

Filters Explained#

Fields Explained#

List View: Items#

Buttons Explained#

Filters Explained#

Fields Explained#

Summary - Transfer#

Buttons Explained#

Filters Explained#

Fields Explained#

Chart Explained#

Transfer Issue Board#

Buttons Explained#

Filters Explained#

Fields Explained#

Edit View#

Buttons Explained#

Header Information#

Buttons Explained

Fields Explained

Item Information: Columns#

Overview

List View: Transactions

Buttons Explained

Filters Explained

Fields Explained

List View: Items

Buttons Explained

Filters Explained

Fields Explained

Summary - Transfer

Buttons Explained

Filters Explained

Fields Explained

Chart Explained

Transfer Issue Board

Buttons Explained

Filters Explained

Fields Explained

Edit View

Buttons Explained

Header Information

Item Information: Columns