Trial Balance

Overview

The Trial Balance displays a list of all the accounts with their respective debit or credit balances. It is the first step in the financial statement preparation process, highlighting potential errors or discrepancies.

Buttons Explained

Button	Description
View	Generates a Trial Balance according to the selected filters.
Output	Outputs the Trial Balance in PDF format. The output options are Print, Preview and Email.
Menu	Reset Data Filters: Resets any changes to the data filters. Hide decimal values: Toggles showing or hiding decimal values. Views Dashboard Statement of Profit or Loss Statement of Financial Position Trial Balance Layout & Grids Email Excel Export Grid Save Save (All Users) Restore Default (All Users)

Filters Explained

Filter	Description
Financial Year	A dropdown list of available financial years for selection.
Period	Select Start and Ending Months within the selected financial year.
Report	A dropdown list with custom-created Accounting Reports.
Filter	Select All to display all the accounts. Select Profit or Loss or Financial Position to only show balances for accounts that appear on the respective statements.
Show all Accounts	A checkbox. If checked, all the accounts appear, including those with zero balances.
Order by Acc No.	A checkbox. If checked, accounts are ordered by Account Number (if account numbers are used).
Radio buttons	Accounting: Displays a conventional Trial Balance. Categories: Displays the balances per accounting category. Transaction: Displays a list of transactions for the selected period.

Accounting View Fields Explained

Field	Description
Field Chooser (*)	Add or remove columns.
Report	Displays whether the account appears on the Statement of Profit or Loss (Profit or Loss) or the Statement of Financial Position (Financial Position).
Category	The accounting category the account belongs to.
Account Group	Displays the main account names if an account has sub-accounts.
Account	Displays the Account Names.
Acc No.	Displays the Account Number.
Opening	Displays the Opening Balances (that is, balances from the previous financial year).
Movement	The net effect of all the transactions in that account for the selected period. Net credit movements appear as negative numbers.
Debit	The Debit balances of all the accounts.
Credit	The Credit balances of all the accounts.
Menu (...)	A context menu with the following options: Add Financial Statements Notes: Opens an interface allowing a note to be entered. The note can be viewed and edited from the Dashboard. View Detailed Ledger: Opens the selected account's detailed ledger.

Categories View Fields Explained

Field	Description
Field Chooser (*)	Add or remove columns.
Report	Displays whether the account appears on the Statement of Profit or Loss (Profit or Loss) or the Statement of Financial Position (Financial Position).
Category	The applicable accounting category.
Opening	Displays the Opening Balances (that is, balances from the previous financial year).
Movement	The net effect of all the transactions in that category for the selected period.
Debit	The sum of all the Debit balances in that category.
Credit	The sum of all the Credit balances in that category.
Balance	The debit (positive) and credit (negative) balances with a total at the bottom.

Transaction View Fields Explained

Field	Description
Field Chooser (*)	Add or remove columns.
Report	Displays whether the account appears on the Statement of Profit or Loss (Income Statement) or the Statement of Financial Position (Balance Sheet).
Category	Displays the accounting category the account belongs to.
Account Group	Displays the main account names if an account has sub-accounts.
Account	Displays the Account Names.
Acc No.	Displays the Account Numbers.
Contra Account	The Account for the other side of the transaction.
Contra Acc. No.	The Account Number of the contra account.
Type	A code indicating the source Transaction Type.
No.	The Transaction Number.
Trans Date	The Date entered for the transaction.
Period	The Period into which the transaction was posted.
Company	The name of the Customer or Supplier.
Item	The sequential number allocated to each item on a transaction.
Reference	The transaction's reference field.
Debit	The amount that was debited.
Credit	The amount that was credited.
Menu (...)	Shortcut to display the original transaction.