Home Accounting Accounting Budgets
Accounting
Accounting Budgets
Overview#
The Budget module can be used to record Accounting Budgets for a financial year. Versions can be created to maintain the original Budget while working on an updated Budget . The List View can be filtered by the Start Date (Default = Fin Year) and by the Budget Status .
Budgets can be exported in Excel format: Menu (button) > Email Excel.
Navigation Example Main Menu > Accounting > Budgets
Settings#
User Settings#
Navigation Example Main Menu > Setup > Settings > Users (tab)
Note The defaults are the values for new databases, new users and new Transaction Types. Your database may have different values.
Setting Description Default Accounting > Budgets - Access Allowed Options are None, View -only and Full Access. Full Access is required to edit or create Budgets . None
Statuses Explained# Info Only budgets with a Pending Status can be edited or deleted.
Status Description Pending New budgets start as Pending. The budget and its note can be edited, and the budget can be deleted. Active The budget is read-only. Active and Pending budgets appear on the list by default. Complete The budget is read-only. Cancelled The budget is read-only.
List View#
The List View displays a list of Budgets on the left and the selected Budget on the right.
Button Description ⬆⬇ Navigate between the available budgets. Edit Edit a budget that has a Pending Status . New Creates a New Budget . Save Saves any changes (greyed-out when there are no changes). Copy Copy an existing budget to a new budget. Menu Views: Budgets: View the budget in spreadsheet format.Chart: Displays a graphic presentation of a specific account.Actions Refresh: Resets all the data filters. Delete Budget: Permanently delete a budget that has a Pending Status. Email Excel: Opens the default Email Template with the budget attached as a .xlsx file.Layout & Grids Save Save (All Users) Restore Default (All Users)
Budget Selection Column#
Data Filters Explained#
Filter Description Active (checkbox) Only shows budgets with Active or Pending Statuses .
Budget Selection Fields Explained#
Field Description Field Chooser (*) Add or remove columns. ID The system-generated number allocated to each budget. Status The S tatus of the budget. Description The user-provided Description of the budget. Ver No. The Version Number of the budget.When a budget is copied, the copy is given the next version number.
Budget Editing Section#
Field Description Status bar Change the Status of the budget to:Pending: Changes can still be made.Active: Changes are no longer allowed.Complete: The budget is no longer used (that year has passed).Cancelled: The budget was cancelled. Note Space for you to enter a note about the budget if it has a Pending Status . Type Dropdown list with available budget types. Options are:Sales (Rep) Sales (Customer) Sales (Customer Categories) Sales (Item Categories) Purchases (Supplier) Purchases (Item Categories) Accounting Starting Select the first month of the year. Description The name of the budget entered by the user. Note Enter an additional note.
Button Description Update Generate the updates as entered in the preceding three fields. Delete Delete the selected lines. Add Adds a single line. Arrow next to Add (button) Adds a group of accounts or refreshes the list based on changes to the chart of the account. The options are:Add / Update All Accounts. Add / Update Profit or Loss Accounts. Add / Update Financial Position Accounts.
The Update dropdown list lets you select several rows and adjust the data as follows:Set to Average for: Select the number of years.Set to Highest for: Select the number of years.Set to Lowest for: Select the number of years.Set Amount: Enter the amount (integers only).Adjust by: Enter a percentage.For the first three options, the number of years selected should be limited to the number of years there is data for in QuickEasy BOS Enterprise. Input Field : Input the data required from the Update dropdown list. The field changes based on which option was selected. Round to: This optional feature rounds the calculation results (from the Update changes) to the nearest: Columns Explained#
Field Description Field Chooser (*) Add or remove columns. ID The system-generated number allocated to each line item on the budget. Accounting Name of the account. Category The account's category (e.g. Sales, Expenses). Date Fields Columns with dates for a year starting with the date entered as the Start Date. The total at the bottom of each column simply adds every number in that column. (It is a total, not a potential profit or loss.) Total A total of all the months. ... A submenu to:View Detailed Ledger (view the related Ledger account).Delete (the row).
Chart#
Button Description View Generates a chart based on the selected filters. Menu > Reset Data Filters Resets all the filters.
Data Filters Explained#
Filter Description Budget Dropdown list from which a budget can be selected. Item Dropdown list from which an account can be selected.
Fields Explained#
Field Description Dark Blue Bars The bar depicts the Budgeted Amounts for the period displayed below the bar. Orange Bars The bar depicts the Actual Amounts for the period displayed below the bar. Dark Blue Line The line depicts the Cumulative Budgeted Amount for the displayed periods. Orange Line The line depicts the Cumulative Actual Amount for the displayed periods.
Learn More
