Statement of Financial Position

Overview

The Statement of Financial Position provides a snapshot of an entity's assets, liabilities, and equity at a specific point in time. Up to 12 periods can be displayed side-by-side.

The percentage field can be used to view the change from one period to the next. Positive changes are shown in green and negative changes are in red.

Navigation: Main Menu > Accounting > Financial Statements > Menu (button) > Statement of Financial Position

Table of Contents

Buttons Explained

  • View: Generates a Statement of Financial Position based on the selected date fields.
  • Output: Outputs PDF documents which can be printed, previewed, or emailed. There must be dates displayed next to the top-row buttons (select a date from the filters and click View (button)). If there are no dates displayed, an error message is returned that the report cannot be generated. The available reports are:
    • Financial Statements
    • Statement of Financial Position
    • Statement of Profit or Loss - 12 Periods
    • Statement of Profit or Loss - 2 Periods
    • Statement of Profit or Loss - 3 Periods
    • Statement of Profit or Loss - 6 Periods
    • Statement of Profit or Loss - Fin Year
  • Menu:
    • Reset Data Filters: Resets any changes to the data filters.
    • Column Auto Width: Automatically adjusts the columns to fit the data and screen.
    • Hide decimal values: Toggles showing or hiding decimal values.
    • Views
      • Dashboard
      • Statement of Profit or Loss
      • Statement of Financial Position
      • Trial Balance
    • Layout & Grids
      • Email Excel
      • Export Grid
      • Save
      • Save (All Users)
      • Restore Default (All Users)

Filters Explained

  • Set: Options to select preset dates (e.g. Fin Year).
  • ⬅➡: Adjusts the dates forwards or backwards depending on the option chosen under Set.
  • Dates: Allows users to customise the dates for which the report is generated.
  • Report: A dropdown list with custom-created Accounting Reports.
  • %: A dropdown list allowing users to display:
    • None: No percentage changes.
    • Change: The percentage change from the period on the left to the period on the right.
    • Revenue: Not applicable to this report.
    • Budget: Shows the amounts budgeted for the selected period.
      • This option is only available if the date is set to Fin Year (Months) and a budget is selected.
  • Show all Accounts: A checkbox. If checked all the accounts are displayed, including those with zero balances.

Fields Explained

  • Description: Name of the Account grouped by category.
  • Date Fields: A column for every option chosen when setting the data filters, including:
    • Date: The ledger balance of the account as at that specific date.
    • Change: The % change (either from the previous month or from the budget). Positive changes are shown in green and negative changes in red.
    • Budget: The amount budgeted for that period.
  • Menu (...): A context menu with the following options:
    • Full Expand: Expands the tree view to show all the accounts.
    • Full Collapse: Collapses the tree view to only show the main categories.
    • Add Financial Statements Notes: Opens an interface allowing a note to be typed. The note can be viewed and edited from the Dashboard.
    • View Detailed Ledger: Opens the selected account's detailed ledger.

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