Statement of Financial Position

Overview

The Statement of Financial Position provides a snapshot of an entity's assets, liabilities and equity at a specific point in time. You can display up to 12 periods side-by-side.

Use the percentage field to view the change from one period to the next. Positive changes appear in green and negative changes in red.

Navigation Example

Main Menu > Accounting > Financial Statements > Menu (button) > Statement of Financial Position

Buttons Explained

Button Description
ViewGenerates a Statement of Financial Position based on the selected date fields.
OutputOutputs PDF documents which can be printed, previewed or emailed. Dates must appear next to the top-row buttons (select a date from the filters and click View (button)). If no dates appear, an error message is returned that the report cannot be generated. The available reports are:
  • Financial Statements
  • Statement of Financial Position
  • Statement of Profit or Loss – 12 Periods
  • Statement of Profit or Loss – 2 Periods
  • Statement of Profit or Loss – 3 Periods
  • Statement of Profit or Loss – 6 Periods
  • Statement of Profit or Loss – Fin Year
Menu
  • Reset Data Filters: Resets any changes to the data filters.
  • Column Auto Width: Automatically adjusts the columns to fit the data and screen.
  • Hide decimal values: Toggles showing or hiding decimal values.
  • Views
    • Dashboard
    • Statement of Profit or Loss
    • Statement of Financial Position
    • Trial Balance
  • Layout & Grids
    • Email Excel
    • Export Grid
    • Save
    • Save (All Users)
    • Restore Default (All Users)

Filters Explained

Filter Description
SetOptions to select preset dates (e.g. Fin Year).
⬅➡Adjusts the dates forwards or backwards depending on the option chosen under Set.
DatesCustomise the dates for which the report is generated.
ReportA dropdown list with custom-created Accounting Reports.
%Select what to display:
  • None: No percentage changes.
  • Change: The percentage change from the period on the left to the period on the right.
  • Revenue: Not applicable to this report.
  • Budget: Shows the amounts budgeted for the selected period.
    • This option is only available if the date is set to Fin Year (Months) and a budget is selected.
Show all AccountsA checkbox. If checked, all the accounts appear, including those with zero balances.

Fields Explained

Field Description
DescriptionName of the Account grouped by category.
Date FieldsA column for every option chosen when setting the data filters, including:
  • Date: The ledger balance of the account as at that specific date.
  • Change: The % change (either from the previous month or from the budget). Positive changes appear in green and negative changes in red.
  • Budget: The amount budgeted for that period.
Menu (...)A context menu with the following options:
  • Full Expand: Expands the tree view to show all the accounts.
  • Full Collapse: Collapses the tree view to only show the main categories.
  • Add Financial Statements Notes: Opens an interface allowing a note to be entered. The note can be viewed and edited from the Dashboard.
  • View Detailed Ledger: Opens the selected account's detailed ledger.

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