Costings Edit View

Overview

Costings can be added to Items or created from Quotations. The Items module supports two types of Costings models: Item Costings (COS) and Estimate Costings (EST). Both models can be used as a single-level Costing.

When you create costings, they are available to view separately under the Costings menu option (if set up).

General Information on Costings

Item Costings

Costings and Estimates can be created in the relevant tabs of Items.
Variable Items can be created to allow Users options when Quoting.
Dependent Costings can be updated when the Cost Price on an Item is updated, subject to the applicable setting.
A Costing (COS) record is automatically added to an Item's Costing & Pricing (tab) when a Costing is updated.

Estimates from Costings

Info

Fields marked in brown are filled in from the linked Item and cannot be updated when working with certain Costings.

When an Item Costing is converted to an Estimate, the Estimate is populated as follows:
- Data extracted from the Costing:
  - Caption
  - Variable
  - Description
  - Note
  - Size
  - Qty
- Data extracted from the Item or Option linked to the Costing:
  - Code
  - The provider (Supplier or Cost Centre)
  - Production setup time and speed
  - Costs and Prices

Variables and Options

The Variables functionality lets you link Options to a Costing item. Options specify similar interchangeable items, optional extras or different parameters like colour.

How to Add Options to a Costing

Open an Item (Main Menu > Items > Item) and click Costing (tab).
Use the search bar to find an item to add as an option.
Click Add Option (button).
The option is added to the Options panel on the right.
- Note: When an Option is added to a Costing Item, the linked Costing Item is automatically updated to be a Variable.
- Note: Right-click an item and select Set Default to set that option as the default. The Costing's ID, Type, Description and Code are populated from the default option.

Using Variables on a Transaction

When you right-click an item and select View/Edit Variables, the item is automatically converted to an Estimate before opening the Variables dialogue.
If the Item does not have a linked Costing, the option to View/Edit Variables is unavailable.

Edit View

Note

Most of the fields on Edit View are for reference purposes only. They cannot be edited.

Top Row Buttons Explained

Note

The options under Actions and the Menu button are only available to certain costing types.

Button	Description
Arrows	Navigates to the next or previous Costing.
Output	Unavailable unless custom templates are created. Contact QuickEasy Software for assistance.
Links	Displays a list of links to other transactions in the transaction flow.
Delete	Deletes the current costing if confirmed.
Save	Saves any changes.
Actions	Lets you change all the selected records. Batch Update: Updates are applied to all the selected records when the Update button is clicked. Batch Update options are:
Status	Updates the Item Status with the new status selected from the dropdown list of available statuses.
Adj %	Updates the item's Adjustment Percentage to the one entered in the block.
Qty	Updates the item's Quantity to the quantity entered in the block.
VAT	Updates the Default VAT Type to the type selected in the first block and changes the price to be Exclusive (Exc) or Inclusive (Inc) as selected in the second block.
Group	Updates the Group to the one entered in the adjacent block.
Subgroup	Updates the Subgroup to the one entered in the adjacent block.
Resolve	Update the Resolve to the one selected on the dropdown list.
Check in	Updates the check-in Date and Time to the ones selected in the adjacent blocks.
Check out	Updates the check-out Date and Time to the ones selected in the adjacent blocks.
Debit	Updates the general ledger Account to Debit to the one selected from the dropdown list of accounts.
Credit	Updates the general ledger Account to Credit to the one selected from the dropdown list of accounts.
Location	Updates the item's Location if it is an inventory item.
Unit Price	Updates the Unit Price with the price entered in the adjacent block
Start Date	Updates the Start Date and Time of the transaction to the new date selected in the first block and time selected in the second block.
Due Date	Updates the Due Date and Time of the transaction to the new date selected in the first block and time selected in the second block.
Lead Days	Updates the Lead Days to the number of days entered in the adjacent block.
Add Attachment/Link	Opens an interface for you to add an Attachment or Link.
Update Transaction	Updates the transaction from one of these sources: Update Transaction from Setups: Updates the transaction from any setups (e.g. Transaction Types or Item setups). Update the 'From' Transaction: Updates the current transaction with information from the source transaction and lets you select a different source transaction. Link Transaction to an SM: Links the transaction to a Service Manager ticket. Reset Transaction Flow: Resets the transaction flow to start a new one.
Order Items by Group	Applies when multiple line items have groups allocated to them. Orders the line items by Group.
Copy to Costing	Creates a new Costing from the selected Costing.
Copy to Quotations	Opens an interface for you to select which items can be copied, and includes options to change the Header or Item Statuses. Creates a new Quotation from the costing based on the selections made.
Menu	Open Notes & Attachments: Opens any Notes and Attachments and lets you create Notes and Attachments. Enable Debit and Credit: Lets Users allocate both the Debit and Credit ledger entries. Show Item Notes: Displays the item Notes. Show Item Specifications: Displays the item Specifications. Summaries: Linked Transactions: Displays a list of any linked transactions on the right. Outstanding: Displays a list of items that are still outstanding on the right. Audits: Provides a detailed audit trail of changes made to the transaction. Emails: Changes to the email interface to show any emails related to the transaction. Layout & Grids

Header Section Explained

Field	Description
Status Bar	Status: Lets you set the Status from the available options: Pending, Complete or Cancelled. Note: Lets you enter any note on the Status Bar.
No	The system-generated number for the Costing.
Date	Enter the date on which the costing was created. Defaults to today but can usually be edited.
Reference	Enter a description of the costing. Depending on the type of costing, this field may be prefilled and not editable.
Note	Enter a Note about the costing. Depending on the type of costing, this field may be prefilled and not editable.
Category	A dropdown list of Transaction Categories for you to select one.

Item Input Section Explained

Note

Depending on the Costing Type, certain options may be greyed out, or once clicked, display a message that the feature is unavailable for this type of costing.

Buttons Explained

Button	Description
Items	Add Items: Add another Item to the Costing. Copy Cost Items: Copies the Costing's items.
Popup	Opens an interface to choose multiple items at once.
Add	Adds the selected Item and input Quantity to the Costing.
View	Items: Displays a list of items that were added to the Costing. This view is the default. Linked Transactions: Displays a list of Transactions linked to the costing (instead of the items). Estimate Costs: Displays details of the Estimate Costs, including costs and inventory totals (instead of the items). Inventory: Displays an Inventory list with Stock Quantities (instead of the items).

Fields Explained

Field	Description
Search (dropdown list)	Opens a list of Categories for you to select one.
Search (dropdown list)	Displays a list of Items belonging to the chosen category.
Qty	Enter the Quantity of the selected item to add to the costing.

Item Fields Explained

Info

Fields marked in blue (✎) can be edited.

Field	Description
Field Chooser (*)	Add or hide columns.
ID	The system-generated number for the entry on the list.
Item	A sequential number for each item on the transaction.
From	The source document that was used to create the transaction.
Type	An abbreviation indicating the Type of item (e.g. EST for Estimate).
Status	The item's Status.
Image	A checkbox. If checked, an Image is added to the item.
Category	The item's Category.
Costing	The Status of the Costing that the item is linked to.
Description	The item's Description.
Code	The item's Code.
Debit	The Ledger Account that is Debited.
Credit	The Ledger Account that is Credited.
Supplier	The name of the Supplier involved in the transaction.
Cost Centre	The Cost Centre selected for the transaction.
Group	The user-defined Group for the item.
Reference	The item's Reference.
Department	The item's Department.
@ (Start Time)	The Start Time for the goods to be produced.
@ (Due Time Item)	The Time by when the goods should be produced.
Item Type	The Type of Item involved in the transaction (e.g. Assembly, Material).
Subgroup	The item's Subgroup.
Expires	The Expiry Date of the goods (where applicable).
VAT%	The Percentage VAT that applies to the item.
Fixed Cost	The item's Fixed Cost.
Fixed Price	The item's Fixed Price.
Unit Cost	The item's Unit Cost.
VAT	Whether the value Includes or Excludes VAT.
/Qty	The Quantity of the item that is included in the Unit Price.
Fixed Qty	The item's Fixed Quantity.
Lead Days	The number of lead days needed before production can start.
Qty	The Quantity of the item.
Unit	A description of the Unit.
Unit Price	The Unit Price of the item.
Adj %	The Percentage by which the item's price was Adjusted.
Adjustment	The Amount by which the item's price was Adjusted.
Landing Cost	The Landing Cost allocated to the item.
Total CUR	The transaction total in the Transaction's Currency.
Total CUR (inc)	The transaction's VAT Inclusive total in the Transaction's Currency.
Total (exc)	The VAT Exclusive total of the Transaction.
VAT Type	The default VAT Type for the entry (mostly No VAT).
VAT	The VAT component of the Transaction.
Total (inc)	The VAT Inclusive total of the Transaction.
Check in	The item's Date and Time to Check In.
Check out	The item's Date and Time to Check Out.
/Unit	The Price for 1 Unit.
Assign to	The User the transaction is assigned to.
Start Date	The Start Date for the item to be produced.
Due Date	The Date by which the item should be produced.
Progress	The percentage progress of the transaction.
Out Qty	The Outstanding Quantity.
Out Amt	The Outstanding number of Items in Local Currency.
Serial No.	The Serial Number of the item if the item is tracked by serial number.
GM%	Automatically calculated. Shows the Gross Margin Percentage.
Profit	The Profit made on the transaction.
Tracking	The item's Tracking option.
Note	The item's Note.
Specification	The item's Specification.
TK ID	The Timekeeping ID linked to the item.
Menu (...)	A submenu that can also be accessed by right-clicking the line. Open Item: Opens the Item's setup page. View/Edit Variables: Opens the Variables (options) added to the item's costing. View/Edit Note: Opens any Notes and lets you create notes for the items (separate from the Open Notes & Attachments function). View/Edit Specification: Opens any Specification notes and lets you create notes for the items (separate from the Open Notes & Attachments function). Convert to Item: Converts the Costing to an Item. Copy Item: Copies the line item on the costing to a new line. Delete Item: Deletes the line item on the costing. Open linked Item: Opens the Linked Item's setup page. View Item Summary: Displays a summary of the item's information and transactions on the right. Move Up: Moves the line item one line higher. Move Down: Moves the line item one line lower.

Linked Transactions Fields Explained

Info

Click the View (button) in the Costing Edit View > Select Linked Transactions.

Field	Description
Field Chooser (*)	Add or hide columns.
ID	The system-generated number for the entry on the list.
Trans	A description of the Transaction Type (e.g. COST for Costing).
No.	The transaction's number.
Status	The Item Status of the individual item in the transaction.
Date	The Date of the transaction.
Due Date	The Date by which the item should be produced.
Company	The name of the Customer or Supplier involved in the transaction.
Reference	The transaction's Reference.
Category	The transaction's Category.
Currency	The transaction's Currency.
From	The Transaction and Number that the costing was copied from.
Total (exc)	The VAT Exclusive total of the Transaction.
VAT	The VAT component of the Transaction.
Total (inc)	The VAT Inclusive total of the Transaction.
Total CUR	The transaction total in the Transaction's Currency.
Menu (...)	An eye. If clicked, switches back to Edit View > Item View.

Estimate Costs Fields Explained

Info

Click the View (button) in the Costing Edit View > Select Estimate Costs.

Field	Description
Field Chooser (*)	Add or hide columns.
ID	The system-generated number for the entry on the list.
ItemID	The system-generated number for the item.
Description	The item's Description.
Component	A description of the Component (e.g. Assembly, Material, Service).
Qty (Comp)	The Component's Quantity.
Unit (Comp)	A description of the Component's Unit.
Type	A description of the line item's Type of item (e.g. Materials, Services).
Category	The item's Category.
Description	The item's Description.
Code	The item's Code.
Subcategory	The item's Subcategory.
Hr/s	The Estimate or Actual Hours that the task took.
Qty	The Quantity needed.
Qty Type	The Quantity Type (e.g. per unit, fixed).
Length	The item's Length.
Width	The item's Width.
Height	The item's Height.
Unit	The item's Unit.
Unit Cost	The item's Unit Cost.
Unit Price	The item's Unit Price.
Total	The Total for the line item.
/Unit	The Cost per Unit.
/Qty	The Quantity included in the cost per unit.
Direct Cost	The total Direct Cost.
Adj %	The Percentage Adjustment that is applied.
Adjustment	The Adjustment Amount that is applied.
Fixed Cost	The Fixed Cost of the line item.
Fixed Price	The Fixed Price of the line item.
Total Cost	The Total Cost of the line item.
Qty (S)	The Quantity Required in the Base Unit.
Unit (S)	A description of the Base Unit of the required quantity.
Reserved	The quantity Reserved for pending or current orders.
On Order	The quantity Ordered but not yet received.
In Stock	The quantity that is In Stock.
Available	The quantity that is Available.
Provider	The Provider of the item (e.g. Supplier or Cost Centre).
Rate	The Rate for the line item.
Profit	The expected Profit to be made for the line item.
MU%	The line item's Markup Percentage.
GP%	The line item's Gross Profit Percentage.
Menu (...)	Open linked Item: Opens the linked item's setup page. View Item Summary: Displays a summary of the item's information and transactions on the right.

Inventory Fields Explained

Info

Click the View (button) in the Costing Edit View > Select Inventory.

Field	Description
Field Chooser (*)	Add or hide columns.
MatUnitID	The system-generated number for the item's unit.
Description	A Description of the item.
Code	The item's Code.
In Stock	The quantity that is In Stock.
On Order	The quantity Ordered but not yet received.
Reserved	The quantity Reserved for pending or current orders.
Available	The quantity that is Available.
Required	The quantity that is Needed for this Costing.
Unit	A description of the item's Unit.
Menu (...)	Open linked Item: Opens the linked Item's Setup page. View Item Summary: Displays a summary of the item's information and transactions on the right.

Costings Edit View

Overview#

General Information on Costings#

Item Costings#

Estimates from Costings#

Variables and Options#

How to Add Options to a Costing#

Using Variables on a Transaction#

Edit View#

Top Row Buttons Explained#

Header Section Explained#

Item Input Section Explained#

Buttons Explained

Fields Explained

Item Fields Explained#

Linked Transactions Fields Explained#

Estimate Costs Fields Explained#

Inventory Fields Explained#

Overview

General Information on Costings

Item Costings

Estimates from Costings

Variables and Options

How to Add Options to a Costing

Using Variables on a Transaction

Edit View

Top Row Buttons Explained

Header Section Explained

Item Input Section Explained

Item Fields Explained

Linked Transactions Fields Explained

Estimate Costs Fields Explained

Inventory Fields Explained